DOT Compliance Requirements

After obtaining your authority you will be subject to a 90 day review. Be prepared  "They Can Shut You Down!" (This review goes towards your safety rating.) SafeStat Online

1. Driver Qualification:

• Employment Application Should be Complete and Signed.
• Current MVR Check Should be in File. (This needs to be rerun annually)
• Current DOT Physical Should be in File.

2. Random Controlled Substance Testing:

• All drivers must have a DOT certified drug test before driving any commercial motor vehicle.
• You need to join drug consortium. (Remember to provide consortium with a current employee list every time it changes i.e. someone quits or you have a new hire.
• Files must be secure.

3. Log Auditing

• All logs and work related documents must match. (Basically your receipts and bill of ladings better match you logs) Log falsification is a serious violation!
• All receipts must be turned in by owner operators to company. Do Not forget those maintenance receipts for your vehicle maintenance file!

4. Accidents

• A Register must be kept of all DOT recordable accidents.
  All documents pertaining to each accident must be in a file. This means copies of logs, receipts for wrecker service, medical attendance and documentation of phone calls.

5. Compliance Files

• Each Truck and Trailer must have their own file with the VIN number and tire size on the outside of each folder.
• Copies of every receipt for repairs made on that particular piece of equipment must be in the file.
• Most important is the copy of the vehicles current annual DOT inspection.

6. Insurance

• You MUST have a copy of your MCS90. This is the part of your insurance policy. Call your Insurance agent, if you do not have a copy on file.  
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This document is meant only as a guide to assist you. See you Local, State, & Federal Regulations for Complete Compliance.

Accident means—§390.5 Definitions. 

(1) Except as provided in paragraph (2) of this definition, an occurrence involving a commercial motor vehicle operating on a highway in interstate or intrastate commerce which results in:

(i) A fatality;

(ii) Bodily injury to a person who, as a result of the injury, immediately receives medical treatment away from the scene of the accident; or

(iii) One or more motor vehicles incurring disabling damage as a result of the accident, requiring the motor vehicles to be transported away from the scene by a tow truck or other motor vehicle.

(2) The term accident does not include:

(i) An occurrence involving only boarding and alighting from a stationary motor vehicle; or

(ii) An occurrence involving only the loading or unloading of cargo.